Administrator

Job Title:
Administrator

Salary:
£25,000 – £27,000 per annum

Working Hours:
8:30 AM to 5:30 PM, Monday to Friday

Location:
Croydon

Job Type:
Full-time

Industry Sector:
Construction

Reporting To:
Managing Director

Start Date:
March 2025

Company Overview:
Join a respected and rapidly expanding contractor, known for delivering high-quality loft conversions and extensions across London and the South East. With an excellent reputation and a growing portfolio of projects, this is a fantastic opportunity for someone looking to take the next step in their career within a supportive and dynamic team.

Key Responsibilities:

• Email & Call Management: Monitor and manage a shared inbox, ensuring emails are categorised, prioritised, and responded to promptly. Handle incoming calls and direct them to the appropriate team members.

• Contract Administration: Countersign contracts upon client sign-up and maintain an updated project whiteboard.

• Client Onboarding: Conduct welcome calls to new clients, prepare, and issue welcome packs to ensure a smooth start to every project.

• Collaboration with Stakeholders: Liaise with architects, structural engineers, and party wall surveyors to ensure timely coordination for project success.

• Building Control Submissions: Submit applications, plans, and structural calculations to Building Control, ensuring all documentation is accurate and compliant.

• Project Coordination: Support the Project Manager by managing their diary, scheduling pre-start meetings, and ensuring project timelines are updated on the whiteboard.

• Team Communication: Maintain regular communication with the Sales Director, Project Manager, and site foreman, fostering collaboration across departments.

• Document Organisation: Set up and maintain folders for all project-related documents prior to project commencement, ensuring easy access and organisation.

• Project Scheduling: Update the Project Scheduler regularly, ensuring that timelines and resources are accurately reflected.

• General Administration: Provide general administrative support to the team and assist with other ad-hoc tasks as requested by the Managing Director.

Requirements:

• Proven experience in administration or a similar administrative role.
• Strong communication skills, with the ability to interact effectively at all levels within the business.
• Highly organised with excellent time-management skills.
• Ability to prioritise tasks effectively, work under pressure, and meet deadlines.
• Proficiency in Microsoft Office Suite, Gmail, Google Documents, and Google Drive.
• Reliable, enthusiastic, and conscientious with a proactive attitude.
• Flexibility and adaptability, with the ability to handle urgent requests as they arise.