Project & Maintenance Co – Ordinator

Strong Recruitment Group is working on behalf of our client who are currently looking to recruit 1 x Project & Maintenance Co-Ordinator on a 1 year Temp Maternity Cover basis based in London to start working from as soon as possible.

Main Responsibilities:

• Maintain & schedule sub-contractors and maintenance operatives for Planned preventative maintenance (PPM) visits
• Manage property maintenance contracts and renewals including sourcing new suppliers
• Effectively plan and schedule maintenance operative’s diaries for Reactive and PPM’s and ensure that the scheduling process is delivering maximum productivity each day.
• Diary and email management – Dealing directly with clients, subcontractor enquiries via telephone, email, and messages, including scheduling of appointments, meetings,
• Logging maintenance call outs onto a spread sheet, recording clients name and contact details and description of call out
• Liaising with clients, subcontractors regarding appointments and making access arrangements
• Chasing contractors and keeping clients updated on the status of jobs, should remedial works be required, request quotations from subcontractors
• Chase sub-contractors for invoices to enable works to be invoiced out to clients on completion
• General administration- including data entry, updating logs & job folders with reports, invoices, photos, cost sheets etc.
• Maintenance co-ordination, i.e.; booking visits, tracking jobs and progress, invoicing, database update
• Assist/manage project and small works as required.
• Adhoc Duties

Requirements :

• Experience of having worked in the maintenance, construction, or property sectors.
• Excellent customer service skills with one year or more dealing with customer queries and complaints.
• Computer literate with experience in using Microsoft Office, including Word, Excel and Outlook.
• Ability to work and multi-task in a fast paced, dynamic environment.
• Experience of planning, organising, and managing own workload.
• Ability to work to agreed deadlines with limited supervision.
• Ability to communicate, liaise and negotiate with a diverse range of people.
• Attention to detail and good reporting, planning, and administration skills
• Experience in the construction industry advantage but not essential.

Salary on offer is between £30,000 and £40,000 depending on experience and is completely negotiable.

If you are interested in this position, please send a CV to ella.clay@strong-group.co.uk or call Ella on 0203 697 9433